ShareVault Data Room

ShareVault Data Room review

ShareVault is one of the top virtual data rooms for due diligence, boardroom cooperation, restructuring, auditing, and just about any big data operation.

First established as a startup in 2003, ShareVault has since amassed considerable experience and become a leading name in the industry. Headquartered in California, the provider also has offices in India and is used by over 100,000 users across 48 countries, 

ShareVault deploys a wealth of features for file management and collaboration. Granular permissions, remote shredding, complete audit trails and user analytics — these and many other features provide administrators with full control and transparency over activity in the data rooms. Uploaded files are ranged in an archive that facilitates retrieving, reviewing, and sharing content in an intuitive and timely manner.

Because it’s built for big teams and data-intensive projects, with easy scalability ShareVault is a preferred option for big corporations, banks, law firms, and startups. While it also counts many small and medium enterprises among its customers, companies with fewer users and simpler data needs may find it too much of an advanced option.

The ShareVault pricing system features three custom, feature-based pricing options which can all be tested with a 14-day free trial.

Deployment

ShareVault is a cloud- and web-based solution, hosted by AWS. It also deploys dedicated mobile apps for Android and iOs, and can be downloaded for both Windows and Mac operating systems.

One of the highlights of the ShareVault VDR software is its powerful integration capability, which includes Microsoft’s OneDrive, Google Drive, DropBox, and DocuSign, among other services. It can also be integrated with the RESTful API for greater control and integration with your technology stack.

Support

The ShareVault support team has earned the company several awards, including “Best Support” and “Easiest to Do Business with”. Support options include:

• Email. Answered during US business hours

• Phone. Call lines are available for North America, South America, Europe and the Middle East, and the Asia-Pacific countries

• Chat. A chat bot is available on the official ShareVault website, and can put you through to a human in a few seconds

There is also a wealth of other resources available, including video demos, tutorials, webinars, guides, and a very helpful FAQ section. Interested users can request a custom demo session to learn more about the product.

Security

ShareVault puts a premium on security as one of the essentials of a great VDR. It’s ISO 27001:2013 and SOC-2 certified, and deployed in a virtual private cloud (VPC) managed by Amazon Web Services, ensuring its data center isn’t shared with other clouds. Security features, including the platform architecture as well as user-directed measures are many, and include:

• Two-factor authentication. User logins can be protected by an extra verification step — either a message sent to the user’s phone number or, the safest way, a confirmation prompt sent to an authenticator tag 

• At-rest and in-transit encryption. AES encryption is deployed for data at rest (stored) or in transit (sent/received), ensuring files are impossible to access from outside the system

• Single Sign On. Reduce the number of access credentials and minimize risk by using SSO

• Audit trail. An extensive audit trail shows you every login data, as well as files viewed, edited, or deleted, among other information

• Custom watermarks. Files can be protected with a smart watermark system. The watermark shows each user their own data (IP, name, time of viewing), preventing screen capture and sharing
• Remote shredding. Files downloaded from the platform can be remotely destroyed by an administrator

• Granular permissions. Create permission levels in order to control what users can and cannot access, view, or edit in your data rooms