DealRoom Data Room

DealRoom Data Room review

DealRoom is a project management platform designed to make the merger and acquisition (M&A) experience comfortable and smooth. It was founded in 2012 and is headquartered in Chicago. Since then, DealRoom has expanded its expertise to include real estate, IPO, renewable energy, finance, legal, technology, and oil and gas companies.

DealRoom has designed software for different purposes to satisfy all possible needs, including due diligence, post-merger integration, project management, deal management, pipeline management, and deal flow. 

Though most of the solutions offered by DealRoom are necessary for medium and large-sized businesses, small enterprises can also find their services helpful but expensive. One is the DealRoom virtual data room (VDR) to store, share, and collaborate on documents safely. This solution is known for its efficiency and low cost because the company offers flat-rate plans instead of per-page pricing. 

DealRoom pricing varies depending on file storage capacity, reporting availability, integrations, and other elements. So, you can choose between Pipeline Only and Single Project options or order a tailored solution for your team. The price also depends on the payment period: customers can pay monthly, but the company offers discounts for annual plans. Additionally, larger volumes of data may be less expensive if you discuss your case with the support team.

What’s more, you don’t need to buy a full package right off the bat. DealRoom offers you an opportunity to test the waters with a free demo. While setting up, their team will learn more about your needs to personalize your demo to highlight the advantages DealRoom software can offer your company.

Deployment

Because the DealRoom data room is cloud-based, you can easily access it from anywhere with only an internet connection.  However, there is no desktop version, but the app is compatible with all operating systems.

Other advantages of the cloud architecture include continuous data backup and multi-level permission options. The former makes it possible to restore lost data while the latter helps to ensure that only authorized personnel access specific files.

Additionally, the DealRoom VDR interface is intuitive and consistent across all devices. Its features include drag-and-drop upload, full-text search, and creating a team communication system without external software.

DealRoom pricing

DealRoom offers four plans, including Pipeline Only, Single Project, Cross-Team Professional, and Enterprise. 

• The Pipeline Only plan includes unlimited projects for $1,250 per month.
• The Single Project plan allows you to manage one project with unlimited users and 5GB of data storage for $1,500 per month.
• Cross-Team Professional plan includes unlimited projects and users, pipeline management, and 20GB of data storage. Contact a company representative for a personalized quote.
• Finally, the Enterprise plan is a tailored solution for teams that have specified requirements

Support

The DealRoom team offers excellent 24/7 customer service for answering user questions. For urgent requests, there’s a hotline or chat function on their website. 

Uncommon proposals or a query to evaluate your project price can be sent by email. In addition, the team has created a Contact Us Now form, which prompts you to include all necessary details to get your personalized demo.

Furthermore, DealRoom resources help you navigate through software options. For example, the collection of Playbooks explains how to start the transition of workflows and use all available features to maximize their benefits. 

The Resource Library has tons of helpful information on the risks for M&A processes and tips to avoid them using DealRoom tools. And, of course, the company has an FAQ section to help resolve common issues.

Security

DealRoom provides various tools to protect data from hackers and data loss due to technical factors or human error. In addition, the team has stepped beyond standard security practices and keeps customers’ data safe with methods such as:

• ID protocol and two-factor authentication. Each user has a unique login and password. Moreover, employees and administrators must use two-factor authentication to log in.
• Monitoring and reporting. Administrators can track users’ login time, location,  devices used, and detailed file activity.
• Control of document permissions. The data room’s admin controls file access and can limit users’ ability to download, edit, or view particular sections of a document. 
• Watermarking. Users can add a watermark to ensure that someone will not use or sell their file.
• Encrypted and protected data. The software uses 256-bit AES data encryption to secure all data, including files, communication, and private information.
• Data siloing in private cloud servers. Multiple parties can use private cloud servers to store appropriate data simultaneously. Fortunately, this feature ensures that information is not mistakenly shared with unauthorized personnel.
• Data backup and accident recovery. Thanks to daily automatic backup, the team can restore all data in case of hardware failure or human error.
• Privacy laws standards. The software adheres to data privacy law standards, while a global storage network ensures compliance with regional requirements. From a technical side, distributed content node architecture guarantees this compliance. 

With DealRoom, you can be sure your data privacy is up to scratch because it has earned security certifications to handle data in most countries. Among them:

• FISMA, DIACAP, and FedRAMP
• SOC 1/SSAE 16/ISAE 3402
• SOC 2 Type II
• ISO 9001 / ISO 27001
• FIPS 140-2
• DOD CSM Levels 1-5
• PCI DSS Level 1

DealRoom is GDPR and HIPAA/ITAR compliant, which means that it follows all the rules for collecting and processing data in the United States and the European Union. 

These certifications provide users with confidence about the security and privacy of their information — no matter what kind of business or where they operate.

FAQ about DealRoom

What kind of pricing plans does Dealroom offer?

Dealroom offers four pricing plans. The first is Pipeline. It includes unlimited projects, unlimited users, and 1 GB of storage.

The second is Single Project which includes one project, unlimited users, and 5 GB of storage.

The third is Professional with unlimited projects, unlimited users, and 20 GB of storage.

The fourth is Enterprise. It offers unlimited projects, unlimited users, and between 50 GB and 10 TB of storage.

How much does Dealroom cost?

When billed annually, the Pipeline pricing plan is $1,000, and Single Project is $1,250 per month. When billed monthly, the Pipeline is $1,250, and Single Project is $1,500 per month. To learn about Professional and Enterprise pricing, users need to contact a sales representative for a customized quote.

Does Dealroom offer a free trial?

A potential customer can request a free trial by completing a form on the Dealroom website. After that, a sales rep contacts a user to tailor a demo to their needs and answer product and pricing questions.

What are the main Dealroom use cases?

Customers use the Dealroom data room for mergers and acquisitions, due diligence, IPOs, SPACs, divestment, and investment processes.